Fonds F010 - Hamilton Academy of Medicine (HAM)

Title and statement of responsibility area

Title proper

Hamilton Academy of Medicine (HAM)

General material designation

  • Multiple media

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Title statements of responsibility

Title notes

  • Source of title proper: Title of fonds was provided by the creator.

Level of description

Fonds

Reference code

CA ON00425 F010

Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

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Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 1899-2004, 2007 (Creation)
    Creator
    Hamilton Academy of Medicine (HAM)

Physical description area

Physical description

4.88 metres of textual material

Publisher's series area

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Archival description area

Name of creator

(1899-)

Administrative history

The Hamilton Academy of Medicine (HAM) is a local voluntary professional association and a territorial branch society of District 4 of the Ontario Medical Association (OMA). Its role is to strengthen the camaraderie among the physicians and surgeons of Hamilton and the surrounding region and to offer them opportunities to engage with scientific, political, and social developments impacting the medical profession.

A precursor of HAM, the Hamilton Medical and Surgical Society, was established on February 3, 1863. Its principal function was to host the annual election of the six doctors who would have hospital privileges. After this function was lost, and confronted with disputes among its members, on October 24, 1899, it was decided to abandon this organization and begin again.

On November 7, 1899, a new association, the Hamilton Medical Society (HMS), was established. Prior to WWI, its members met once a month from September to May to listen to presentations by fellow members or guest speakers. From 1906, they held an annual clinical day, which consisted of presentations at one of the hospitals followed by a dinner.

Following WWI, in 1919, HMS affiliated with the OMA, one of the first local medical societies to do so, and adopted a new constitution that was in line with that of OMA. This greatly expanded its purpose. While its focused remained on education, it began to organize social events such as picnics and golf tournaments.

In 1919, as a result of its affiliation with OMA, the HMS established an Executive, made up of the President, Vice-President, Secretary, and Treasurer. The Executive was responsible for policy and for arranging the annual program. Another notable change was the introduction of standing and special committees to handle social and political issues of particular concern to doctors as they arose.

In 1931, HMS changed its name to the Hamilton Academy of Medicine (HAM) and opened its first permanent headquarters in the newly built Medical Arts Building at 1 Young Street in downtown Hamilton. To legally incorporate, it applied for and was issued letters patent on February 25, 1932. In addition, HAM's constitution and bylaws were revised. A Council was introduced, made up of the Executive, OMA Delegate, and the Chairs of current standing and special committees. The Council, which met quarterly, became responsible for policy and planning.

In 1934, the first Section—subgroup of members of a particular medical or surgical specialty—of HAM, the Section of General Practice (later renamed Section of Family Medicine), was established. It would be joined by sixteen others over the following decades.

In 1936, HAM relocated its headquarters to 286 Victoria Avenue North, the building which had formerly housed the Babies’ Dispensary Guild, a municipal property leased to the Hamilton General Hospital. Rent was a nominal $1 plus free use of its library by the Hospital. This remained its headquarters until 1990, when it sold its library to the Hospital and returned to the Medical Arts Building, its current home.

Custodial history

In September 2021, HAM reached out to McMaster Health Sciences Archives (HSA) to offer its institutional records as HAM decided to discontinue operating their Ambrose McGhie Medical Museum which, for several decades, had been home to a collection of archival material. Following an examination of the role, administrative history, premises, and finding aid of HAM, it was determined that its archival collection fell within the acquisition mandate of the HSA to document the history of healthcare in Hamilton. This was explained in an appraisal report written by the HSA archivist and approved by the Health Sciences Library Director. The material was acquired in October 2021 by donation.

Scope and content

Fonds consists of material documenting the history and activities of the Hamilton Academy of Medicine (HAM), and includes the following series:

  • Series 01: 1899-1919 regular meeting records
  • Series 02: Council meeting records
  • Series 03: Annual general meeting (AGM) and awards records
  • Series 04: Executive meeting records
  • Series 05: President's records
  • Series 06: Ontario Medical Association involvement records
  • Series 07: Scientific meeting and program records
  • Series 08: Public meeting records
  • Series 09: Special meeting and initiative records
  • Series 10: Sir William Osler commemoration records
  • Series 11: Administration and property management records
  • Series 12: Communication records
  • Series 13: Finance records
  • Series 14: Standing committee records
  • Series 15: Section records
  • Series 16: Appointed representative records

Notes area

Physical condition

Bindings of the volumes of series 1 and series 16 subseries 5 files 2 and 6 have deteriorated, are in fragile condition, and have been fastened with cotton tying tape. Records of series 16 subseries 5 file 5 are also fragile due to the paper having deteriorated.

Immediate source of acquisition

Arrangement

Arrangement was adapted from an existing HAM finding aid that was created in 1990. The HSA project archivist made one notable change and eliminated the top level of arrangement that divided the groups of records that became Series 1 to 14. This decision was based on the association of each with either the Council or the Executive of the Academy, as the original division was felt to be arbitrary and unnecessary.

Language of material

    Script of material

      Location of originals

      Availability of other formats

      Restrictions on access

      Due to privacy concerns, there are restricted files within series 014 - Standing Committees; in particular within the subseries the Mediation and OHIP Liaison Committees. Further inquires can be directed to the HSL Archivist.

      Terms governing use, reproduction, and publication

      Open. See file-level descriptions for preferred citations.

      Finding aids

      HAM produced two finding aids that were acquired with this fonds. The “Archives Locator” finding aid, created in 1990, and lists each record group, series, subseries, file, and (for some files) item. This finding aid has been retained with the Deed of Gift. To access, please contact a member of the HSA Archives Team. In 1992, a second finding aid was produced entitled “A survey of the records of the Hamilton Academy of Medicine,” prepared by R.M. Stott, and provides a brief administrative history of HAM and brief prose descriptions of many of the series and subseries. This finding aid has been retained as Series 15, Subseries 4, file 9.

      Associated materials

      The Health Sciences Library in their catalogue has the following titles that pertain to the history of HAM:

      • Stott, R.M. Hamilton’s Doctors 1863-1935: Guardians of the City’s Health. Hamilton: The Hamilton Academy of Medicine and The Hamilton Academy of Medicine Foundation, 1995. (Call number: WZ 112.S888H 1995)
      • Smith, Edward A.W. Hamilton’s Doctors 1932-1982. Hamilton: Ambrose McGhie Medical Museum, 2004. (Call number: WZ 112.S646H 2004)

      Related materials

      Accruals

      Further accruals are possible.

      General note

      In 2023, the McMaster Health Sciences Library hired a contract project archivist to process the HAM fonds.

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      Dates of creation, revision and deletion

      August 2024, JI; January 2025, TK

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